One question sets your price
How many distinct people punch in in a typical week? That’s the whole meter. Anyone who punches counts as a worker, whatever their title — and accounts that never punch, like office admins and countersign-only supervisors, are free, unlimited. Sites are included. We never charge per user or per location.
First Proof
Every engagement starts the same way: we stand your operation up for real and put your first sealed report in your hands.
Book First Proof- Your private instance provisioned — your name, logo, colors, and vocabulary pack
- Your sites geofenced and your people loaded (one roster import included)
- Sections toggled to match how you actually run
- One real week of punches and task sheets run live
- Your standing no-login proof link stood up
- Your first sealed report, ready for your client’s inbox
Credited in full to your first invoice when you continue within 30 days — monthly or annual. If you don’t continue: you keep the report; your deployment and its data are handed over or deleted.
Self-run, or we run it for you
Every section — inspections, requests, supplies, announcements, messages, payroll roll-ups — is an included toggle at every price. Nothing on this page is metered per feature.
Hardproof
Your own private Hardproof, self-run.
- Private app + private database — nothing pooled, at every tier
- Every section included as an on/off toggle — never priced individually
- Standing no-login proof link and sealed emailed reports
- Brand and terminology settings
- Unlimited admin and supervisor accounts; sites included
We run it for you
The service is the price — nothing added.
- Everything in SaaS
- We configure, maintain, and operate the admin seat — schedules, people, checklists
- Weekly sealed client reports sent under your name
- One Custom Section scoped and built into your first year; further sections fixed-priced in your proposal
- Priority support with a phone number
If your weekly punch average tops your band’s line — 30, or 80 — for two straight months, you move to the next band at your next renewal. We tell you before anything changes, and it works downward at renewal too.
Your name on it
Your logo, your colors, your domain — every “Powered by Hardproof” removed. To your team and your clients, it’s your software. The Verified by Hardproof seal stays on proof artifacts — that’s what makes them credible. Setup on signature; license invoiced Net 30.
Full brand takeover on your own domain
Everything in Managed, wearing your brand
One standard, every location, each brand its own instance
The Managed service, wearing your name
One scoped and built into your first year; further sections fixed-priced in your proposal
Building your trade into the product
We take on a small number of Founding Operators in each trade — cleaning and EVS, staffing, schools, training. Founding Operators get their vertical’s vocabulary pack shaped around how they actually run, a direct line to the people who build the thing, and founding pricing locked in writing.
Pricing questions, answered honestly
How is this different from a free GPS time clock app?
It isn’t a better time clock — free GPS clocks are everywhere, and if a clock is all you need, use one. Hardproof is what happens after the punch: the punch is verified — it landed inside the geofence — a supervisor countersigns the task sheet, and the whole shift lands in a standing no-login link and a sealed report your customer can open. A sealed report states exactly what was and wasn’t verified. Free clocks prove things to you. Hardproof proves them to the person who pays you.
We already run a scheduling app and an inspection app — why add another?
Most companies run a scheduling app, an inspection app, and a spreadsheet — and still can’t hand their client a link. Hardproof replaces that stack with one private instance whose whole output is the link: verified punches, countersigned task sheets, inspections, and a sealed report your client can open without logging in.
Why don’t you just charge per user?
Because our costs don’t work that way and neither should yours. Every customer runs on their own private deployment — its cost doesn’t change when you add a supervisor, and we want every supervisor you have in the system countersigning. Anyone who punches counts as a worker, whatever their title; accounts that never punch — office admins, countersign-only supervisors — are free, unlimited. The price moves only at published lines, and we tell you before anything changes.
What exactly do I get for $249?
First Proof is two weeks: your private instance provisioned in your name, colors, and vocabulary; your sites geofenced and your people loaded; one real week run live; your standing proof link up; and your first sealed report, ready for your client’s inbox. The $249 is credited in full to your first invoice when you continue. If you don’t, you keep the report, and your deployment and its data are handed over or deleted — nothing lingers.
Is there a free trial?
No, and here’s the honest reason: every customer gets a physically separate deployment — a real app and a real database that cost real money to run — so we don’t hand out throwaway trials. We’d rather dress a demo for your organization in a day, so what you evaluate already looks like yours — and First Proof is credited, so trying it costs you nothing if you stay.
When does my price change?
At published lines, and we tell you before anything changes: if your weekly punch average tops your band’s line — 30, or 80 — for two straight months, you move to the next band at your next renewal. Never mid-cycle, never unannounced. It works downward at renewal too.
Do you charge per site?
No. Sites are included in every band. Companies that run three buildings shouldn’t pay three times.
You don’t have a section we need — what does that cost?
Custom Sections come with Managed and White-label: one is scoped and built into your first year, and further sections are scoped to a fixed price in your proposal — no menus, no meters. It started as one school’s missing section. Now it’s a toggle.
You keep saying “sealed” — sealed how?
A sealed report states exactly what was and wasn’t verified — verified meaning the punch landed inside the geofence, plus who countersigned what. It doesn’t guess, and it doesn’t fill gaps. That’s the whole point: your client reads what held up.
How does billing work?
First Proof up front, credited. Monthly plans by card, cancel at renewal. Annual is invoiced Net 15, comes with two months free, and if you leave inside the first 60 days we refund the unused months, pro-rata. White-label: setup on signature, license invoiced Net 30.
What happens if we leave?
Your deployment and its data, handed over or deleted — your choice. Single-tenant means offboarding is clean: there is no shared database to extract you from.
One question. Two numbers.
And a $249 head start.
First Proof is paid up front and credited. Monthly plans bill by card, cancel at renewal. Annual plans are invoiced, Net 15, with a 60-day pro-rata exit. White-label: setup on signature, license invoiced Net 30.